Controller according to Art. 4 para. 7 of the General Data
Protection Regulation (GDPR) is
You will find further information on the controller in our
FIZ Karlsruhe offers you web pages for information purposes and
online products (hereinafter summarized as our “digital
offers”). We process personal data collected from the visitors
of our digital offers exclusively in compliance with data
protection laws. The legal basis of data protection can be
found in the General Data Protection Regulation (GDPR), the
German Federal Data Protection Act (Bundesdatenschutzgesetz) in
its valid form and the German Telemedia Act (Telemediengesetz).
The sections below will inform you about the type and scope of
data we collect, the reasons why we collect them, and the way
in which they are used and processed. We use these data only
for the purposes we specify.
In general, you may use our web pages without providing any
additional personal information.
If you would like to use our online products, you will need a
user account (individual access) for which we will collect
personal data from you. In addition, different rules may apply
about which you will be informed separately in the respective
Terms and Conditions.
By default, our server will store the following user
information in a log file whenever our digital offers are
We use the log file data exclusively
The legal basis for the usage modalities mentioned above is
Art. 6 para. 1 lit. f
We will not use the user data contained in the log files, in
particular the IP address, for any purposes other than those
We will delete the log files and the information contained
therein after 36 months at the latest. This does not apply in
cases where there is specific indication that our digital
offers were used in an illegal manner. In this case the data
will be stored until the matter is settled.
We also use the above mentioned log files to statistically
analyze our visitors’ user behavior. From these files we
generate usage statistics for customers according to library
standards in accordance with the relevant laws and based on
We do not identify the place from which you access our digital
offers (geolocalization). This does not apply in cases where
there is specific indication that our digital offers were
supposed to be used in an illegal manner.
Cookies are text files that we store on your computer. They
enable us to monitor when and how you use our digital offers
purposes that are described below.
If you do not want any cookies to be stored on your computer,
you must disable this function according to the instructions
provided in your web browser. As a consequence, however, you
will no longer be able to use certain features of our website
(e.g., auto-saving of facets or language settings).
A pop-up message within our digital offer will notify you
that we are using cookies. If you accept this, we will store
the information in question in a cookie on your computer.
Usually, the lifetime of such cookies ranges from some months
to more than one year.
unambiguously allocate the large number of simultaneous visits
to the respective users. They enable us to create “sessions”
during which you can perform actions built upon one another.
These cookies are automatically deleted at the end of a session
(by logout or by closing the tab or the browser used to access
our digital offer).
We do not use any mechanisms that automatically transmit data
to providers of social networks when our digital offers are
visited. Some of our digital offers allow for the sharing of
pages through social networks. To be able to share a page, you
have to activate the button of the social network by mouse
click first. Only upon your activating the button the provider
of the social network will learn that you are using our digital
offer. You have to carry out this activating process for each
individual page of our digital offer you would like to share.
When using our website, you may also request further
information or support in using our digital offers, i.e., if
In this case we will ask for the necessary personal data and a
separate declaration of consent, if required. Your consent will
then constitute the legal basis according to Art. 6, para. 1
lit. a GDPR.
Receiving information from us is not mandatory. If we have
obtained your consent, your personal data will only be used for
the purposes covered by this consent.
You have the right to revoke your consent to the use of
personal data connected with the aforementioned services at any
time. Please note that you will no longer be able to use these
services after you have revoked your consent.
In general, you will need a user account and/or a contract to
use our online products. Depending on the product, you can
either register directly online or have the account created by
our customer service.
If necessary, we will provide you with further information
for our online products. The regulations contained therein and
the purposes for which we are using the personal data that are
the following legal basis:
The personal data are stored for the duration of the contract
or as long as there is another legal basis for it, and for the
relevant or mandatory retention periods.
In some of our digital offers we are processing metadata from
scientific publications (including publications of data).
Metadata describe a publication in order to identify it and to
make it easily retrievable. These metadata also contain
personal information that was either published by the
respective persons themselves or that we have taken from
publicly available sources:
These personal metadata are usually processed together with
other, non-personal descriptive metadata (e.g., the title of
the publication, abstract, copyright holder). The purposes for
which the data are processed and published include
All metadata are permanently stored within the scope of
providing our services.
The legal basis for processing and publishing these data is
GDPR Art. 6 para. 1 lit. f.
The descriptive metadata are processed for research and storage
purposes and are required in order to fulfil the specific
purposes mentioned above. Therefore, the persons concerned may
only object on grounds of their particular situation and if the
interests, basic rights and fundamental freedoms of the persons
concerned prevail over the legitimate interest mentioned above.
We are always interested in correcting faulty metadata and
completing incomplete sets of metadata, if necessary.
Therefore, we are very grateful for any hint on missing data
and errors to be corrected. Just contact us at one of the
addresses listed in section V.6.
Depending on the digital offer, we make the descriptive
metadata of scientific publications available to the public
through websites, data interfaces (“API“) or as complete
download in various machine-readable data formats.
Your personal data will not be sold or in any other way
disclosed to any third parties for marketing or other business
purposes without your consent. Please note that other websites
that can be accessed through our digital offers may request
personal data from you. This data protection policy does not
apply to any third-party sites.
Personal data will only be disclosed to public authorities if
this is required by law, in particular in order to protect the
national or public security, or for the purpose of criminal
FIZ Karlsruhe reserves the right to use your data to assert or
to defend legal claims.
FIZ Karlsruhe’s digital offers have appropriate security
measures in place to prevent the loss, misuse, and unauthorized
alteration of your personal data. These include
We strive to best protect your personal data in compliance with
the relevant data protection laws. However, FIZ Karlsruhe
cannot absolutely ensure the security of the data you transmit
to us. Therefore, that transfer of data is at your own risk.
In your own interest, please be careful and responsible
whenever you are online and protect your personal information
against unauthorized third-party access.
Upon request, FIZ Karlsruhe will inform you in writing or by
e-mail if your personal data are stored with us and which forms
of your personal data are stored with us. If you find factual
inaccuracies in your personal data previously transmitted to
FIZ Karlsruhe, please contact us
by e-mail or at the
address below and indicate the required changes or corrections.
Should you detect errors in your personal data stored by us, or
if your personal data have changed, you have the right to have
these data corrected or updated.
You have the right to have your personal data we have stored
blocked or deleted, provided that this does not conflict with
any of the reasons listed in Art. 17 para. 3 lit. a-e GDPR.
You have the right to restrict the processing of your personal
data stored with us under the conditions outlined in Art. 18,
para. 1 GDPR.
You also have the right to receive your personal data that you
have provided to us in a structured, common, machine-readable
You also have the right to object at any time to the processing
of your personal data on the basis of Art. 6 para. 1 lit. e or
f GDPR on grounds relating to your particular situation.
To exercise your rights please contact us informally by mail or
e-mail at one of the addresses listed below and describe your
concern as precisely as possible. If necessary, we will ask you
for further information in order to be able to examine your
Address of our Data Security Officer:
You also have the right to lodge a complaint with the competent
If you have any further questions relating to our data
protection policy, to our digital offers or to the relevant
modalities of their access and use, please send an e-mail to
our customer service department:
Date: February 05, 2019